Not just integration. Intelligent Integration.

World-class real estate companies have chosen COLLECT for its unique ability to leverage the time and capital they have invested in their various property management accounting systems. In fact, our clients think of COLLECT as an integral, value-added extension to those platforms. Other payment processing solution providers claim that they 'integrate' with leading property management platforms when, in reality, they can only provide extremely limited, one-way data exports. Automated accounts receivables is about eliminating data entry across an enterprise, not simply displacing one tedious data entry requirement with another -- as other solutions require.

COLLECT is the only automated payment processing solution that supports...

• Comprehensive, two-way integration with the leading property management accounting systems, including:

COLLECT not only integrates with these and other premier platforms, but it supports the specialized functionality differences that make these systems unique. See why two-way integrationis important below...

• Integration with multiple accounting systems simultaneously. For companies employing multiple accounting systems, COLLECT becomes your single process for the entire rent payment processing function.
• Archiving and document management system integration. For backup or archiving, COLLECT includes an off-line, Google-like utility for the safekeeping of payment data and images. COLLECT also includes an XML export of data and images for those companies with in-house document management systems.
• Adobe Acrobat and Microsoft Excel output. All reports can be exported directly from COLLECT into Excel (CSV) or Acrobat (PDF).

Why is two-way integration important?
Two-way integration means that COLLECT constantly synchronizes itself with your systems of record. Equally important is that this synchronization is done automatically by software, not people. COLLECT automatically updates itself as your back office staff add, delete, or edit your property, tenant, and stop file information. Monthly rent bills are sent to COLLECT and hourly, daily, or on demand, COLLECT automatically transmits accepted payments to your accounting systems.

How does COLLECT integration work?
COLLECT synchronizes data with your company's accounts receivable system. Rent bill, property, tenant and stop file information is retrieved from your system, enabling COLLECT to process most of your rent payments automatically. Your staff can also accept exception transactions or perform transaction inquiries.

COLLECT supports the preferred XML and CSV formats for integration. The COLLECT team works closely with the major property management system providers to coordinate functionality and integration that is compatible with their most current versions. On a scheduled basis as defined by each client, an XML transmission from your various accounting systems will update COLLECT with three types of files:

• The Rent Bill File (RBF), which includes rent bills, property, and tenant information.
• The Stop File (STP), which indicates which tenants to not accept payments from.
• The Accounts Receivable Update file (ARU), which indicates which rent payments have been accepted.

The actual transfer of files is automatically performed by the rCash File Exchange program (RCFE) and does not require any user intervention. A scheduling feature in COLLECT determines the frequency of the update to the accounting system, which can be as often as hourly if desired.