Paper-Free Accounts Payable

The rCash PAY™ platform for paper-free AP consists of both technology (a workflow interface) and a business process outsourcing (BPO) solution that eliminates the costly, manual processes associated with traditional accounts payable.

So how does it work? The PAY process itself is surprisingly simple, especially when compared to the way that most real estate companies manage the AP process today.

The rCash PAY process consists of the following 3 components:

1. Your vendors mail all invoices to rCash's Invoice Processing Center, where they are scanned, entered in to the rCash system and coded to the appropriate building/account.
2. Your users access the rCash AP-workflow application through a standard web-browser. From there they can view all outstanding and historical invoices electronically; then approve, reject, edit or forward each invoice according to your AP policies and approval process.
3. Through a bi-directional integration with your existing accounting system, all invoice data is synched and payment is completed.

While the PAY process is relatively simple, the results are quite dramatic, just ask some of our clients. With rCash, the high overhead and delays traditionally associated with payables can be eliminated. Radically improve cycle times and vendor relationships, avoid late fees and service interruptions and take advantage of early-rCash discounts.

PAY Highlights

• Works with any vendor's existing invoice processes
• Easy-to-use, web-based invoice coding and approval workflow application
• Built specifically for the real estate industry
• State-of-the-art invoice processing center provides for fast, accurate conversion of paper invoices to electronic data
• Supports integration with multiple property management systems simultaneously
• Flexible online workflows adapt to your specific business requirements
• Intelligent automatic GL coding
• Supports any combination of project-level chart of accounts and database-level chart of accounts with sub-account validation
• Captures detailed invoice audit trail
• Simultaneous login to COLLECT rent payment processing for authorized users

PAY Benefits

• Designed specifically for real estate
• Generates a per-invoice hard cost reduction of up to 35%
• Provides a consistent, controlled process across all accounting systems, properties and vendors
• Requires no process change or investment by vendors
• Saves time and money by reducing manual data entry labor and errors
• Improves invoice cycle time, captures a higher rate of allowable discounts, reduces late fees, and ensures enhanced service levels
• Eliminates costs of copying, mailing, and storing invoices
• Real-time, company-wide visibility of AP cash flows, data, images, and history via the Internet
• Enforce corporate AP policies and procedures across the organization with complete audit capabilities, supporting Sarbanes-Oxley compliance