Complete Invoice Processing Solution

• Comprehensive, web-enabled invoice coding and approval workflow application
• Cost-effective paper invoice conversion services
• Detailed data synchronization with multiple accounts rCashable systems simultaneously

Professional Invoice Conversion Services

• State-of-the-art production facilities
• Same-day processing and routing of invoices
• Scheduled return of original documents or secure document destruction
• Double-entry field capture ensures the highest levels of accuracy
• Options available for self or third-party scanning and data capture

Invoice Control Center

• Real-time display of all invoice activity with drill-down
• Consolidated views of invoice data across all projects (buildings), project groups, vendors, systems, PO/jobs, etc.
• Retroactive date capability
• Multiple sort and filter options
• Graphs show trends in invoice processing usage
• Unidentified invoice handling and resolution

Easy-to-use Invoice Coding & Approval Application

• Instant online access to invoice data and images
• Invoice navigator allows for simultaneous invoice edit and image view
• Unlimited line items with coding across any combination of expense accounts and projects
• Quick-flow approval for rapid invoice processing
• Invoice status 'aliases' condition PAY to use terminology relevant to your company
• Invoice-total balancing ensures full invoice allocation
• Detailed invoice print package includes invoice data and images
• User routing of invoices to allowable users and groups
• Purchase order, work order and receiving ticket referencing
• Priority designation with comments
• Attachments and notes can be added to each invoice record before and after payment
• Supports check stubbing codes (e.g., one check per invoice)

Advanced AP Functionality

• Supports any combination of project-level chart of accounts and database-level chart of accounts
• Synchronized sub-account validation
• Project period tables
• Manual and pre-defined 'split' invoice tables
• Detailed cycle time display, reporting, and search
• User-definable fields (invoice-level) with validation option

Automated Expense Allocation Tables

• Automatic G/L coding and allocations
• Line-item distributions using any combination of flat amount, percent, or unit
• Project (building) square footage option to drive percentage distributions
  Advanced expense allocation table management system
• Intelligent application of line-items and expense allocation tables to future invoices

Vendor Registration

• Vendor registration system assigns billbox number and generates written notification
• Bulk registration option with mail-merge support

Detailed Audit History

• Audit history enables step-by-step comparison of all changes in the lifecycle of an invoice
• All transaction changes are versioned, user and time stamped
• Version comparison highlights changes from version to version

Enterprise Access

• Point-and-click invoice and line item level searching with wild cards
• Vendor and G/L search capability

Powerful Workflow Engine

• Customizable workflow automatically routes invoices to users
• Invoice state 'alias' replicates your current AP naming conventions
• Unlimited, hierarchical routing rules accommodate virtually any workflow scenario

Administrative Controls

• Rapid user setup using predefined user groups, roles, and permissions.
• Definable field validation rules
• Secure user access with definable privileges for instance (system), vendor, and project (building) data

State-of-the-Art Imaging

• Invoices images displayed as JPEG and Adobe Acrobat PDF image formats
• Invoices images stored as native TIFF format
• Hi-resolution, easy-to-read, bi-tonal (black & white) images
• Duplex, full-page scanning for all pages
• Online image viewing controls (zoom, orientation -- e.g., displaying sideways, and print).

Total Integration

• Captures project (building), vendor and G/L account data from existing AP systems.
• Detailed invoice and line item coding posting to AP.

User-Definable Interface

• Individual user-definable left navigation panel allows for setup of quick links to relevant invoices
• Invoice watch list with e-mail notification
• Individual user-definable e-mail notification of select invoice activity
• Individual user-definable folders allow for sorting of invoices according to personal preferences

External Application Support

• Supports file attachments to invoice records
• Search listings/reports can be downloaded to Excel or Adobe Acrobat PDF
• Individual invoice output to PDF
• Document Management Specification allows for download of PAY invoice images and data into off-line systems.

World-Class Technology Platforms

• Applications hosted by rCash Business Solutions, Inc.
• 24/7 accessibility to applications (prescheduled maintenance performed during off-peak periods)
• Network hosted inside secure data center
• Built using Oracle, Sun, Netscape, and Cisco technology
  Secure access with 128-bit SSL data encryption
• 24/7 system monitoring

Comprehensive Support

• Toll-free customer support lines
• Context sensitive on-line help with search
• User quick reference guides and documentation

For Real Estate, by Real Estate

• Developed using charter client, advisory, and beta programs
• Complementary admission to customer advisory board

The following additional features can be purchased separately:

Private Labeling

• Application 'look and feel' can be customized to support corporate branding initiatives
• Supports user interface color schemes and company logos

Invoice 'Packaging'

• Electronic packaging of invoices based upon any search criteria
• Output into HTML or PDF
• Overnight process to prepare and deliver packages
• E-mail link with temporary username/password allows for distribution to anyone for download of invoice packages
• Ideal for supporting customer transition, CAM billing inquiries, financial statement support, audits, etc.

Archiving

• Advanced archiving management system with scheduler
• Off-line application for viewing, printing, and searching invoice records